Management Regulations for Official Masters
Article 1.- Admission
- To gain admission to a Master's programme, the applicant must have an official university degree from an institute of higher education within the European Higher Education Area that allows the recipient to access Master's level studies in the country of issue.
- Admission is also open to graduates of education systems outside the European Higher Education Area without the need to endorse their degrees, subject to confirmation by the University that their studies demonstrate a level of instruction equivalent to the corresponding official Spanish university degrees and allow admission to postgraduate study in the country of issue. Under no circumstances will this imply the endorsement of the previous degree held by the applicant or recognition thereof for purposes other than to gain admission to Master's level studies.
Article 2.- Requirements for admission
Applicants seeking admission to Master's level studies at the University of the Basque Country must meet the following requirements:
- The applicant must hold a Bachelor's degree, an undergraduate degree (diplomatura) or a degree in engineering, architecture, technical architecture or technical engineering.
- The applicant must meet the specific requirements stipulated in the official Master's degree prospectus.
- The applicant must be admitted to the University's Master's programme in accordance with the procedure stipulated in Articles 3 to 5 of these Regulations.
Article 3.- Pre-enrolment: Selection of students and required documentation
- A pre-enrolment period will take place before enrolment opens for the Master's programme. The selection criteria for the pre-enrolment process will stipulated by each official Master's programme, as per Article 5, Paragraph 1 of these Regulations.
- These criteria will be published by the coordinator of the Master's programme on the website and on the bulletin board of the school, department or institution running the programme for the duration of the application period. The coordinator will also be responsible for publishing the date, time and location of classes.
- For each academic year, information will be provided regarding the deadlines, procedure and documentation to be submitted during pre-enrolment through the University of the Basque Country website and at offices set up for this purpose by the corresponding schools.
Students with degrees obtained from a foreign university are eligible for admission to official Master's level studies without the need to previously endorse the degrees. In this case, the degree must be authenticated, submitted with the rest of the required documentation and accompanied by a certified translation into one of the official languages of the Autonomous Region of the Basque Country. If the Master's degree is taught in English, said translation is not required if this documentation is in English.
Information on this documentation will be provided on the University of the Basque Country website and at offices established for this purpose by the corresponding schools.
The admission of students with degrees obtained from a university outside the EHEA that have not been endorsed will be subject to approval by the Postgraduate Committee.
The coordinator of each Master's programme must submit the documentation of all students with non-endorsed non-EHEA degrees who have been admitted by the Academic Committee of the Master's programme, along with a report explaining the reasons for admission, to the Postgraduate Committee. This documentation must be submitted no later than 10 days after the end of the pre-enrolment period.
Article 5.- Assessment of merits and publication of lists of pre-selected students
- In accordance with the Regulations on the Procedure for the Preparation and Approval of University Master's Degrees, the Academic Committee of each Master's programme will select applicants based on the criteria for the assessment of merits included in the Report for each university Master's programme.
- Publication of lists of pre-selected students.
Once the selection of applicants is complete, the coordinator of each official Master's programme must do the following:
- Publish the provisional lists of successful and unsuccessful applicants no later than 5 business days after the deadline for applications.
- Set the deadline for appeals, which must be no later than 4 business days after the publication of the lists.
- No later than 6 business days after the deadline for appeals, the coordinator must publish the final lists of successful applicants. Applicants may lodge appeals against the final lists before the Rector within a period of one month from the day after the publication of said lists.
In all Master's programmes, each student will be assigned a tutor, who must be a teacher in the programme. This tutor will determine each student's course of study. He or she will also establish different guidelines for providing each student with advice and guidance on academic and employment matters.
In all cases, admission will be subject to the confirmation of enrolment.
Students admitted to University Master's programmes will enrol in all subjects they wish to complete in the academic year on the dates set in the timetable approved by the Postgraduate Committee. The minimum number of credits that students must take is stipulated in the Report for each Master's programme.
Article 6.- Enrolment procedure
Enrolment will be carried out according to the procedure established by the Master's and PhD Office. During this procedure, information on the documentation each student must submit will be provided for each academic year on the University of the Basque Country website and at the offices established for this purpose by each corresponding centre.
Student Insurance premiums will be collected directly from students under the age of 28. Students 28 years of age and over are required to take out insurance. The University has optional insurance for those who need it. This insurance policy will be purchased directly from the corresponding insurer.
Any modification to enrolment requires a reasoned request authorised by the tutor and the coordinator of the Master's programme. If the modification is not accepted, an appeal may be lodged before the Academic Committee of the Master's programme, and a final appeal may be presented before the Postgraduate Committee of the University of the Basque Country. Without exception, this modification shall be completed before 31 December of each academic year, provided that the classes affected by said modification have not yet begun.
Article 7.- Enrolment dates
When proposed by the Academic Committee of a Master's programme, up to two enrolment periods may be offered. The timetables for these enrolment periods must be approved by the Postgraduate Committee. The first enrolment period shall begin before the start of the academic year and the second, when applicable, shall begin before the start of the second four-month term. This enrolment period is for new enrolments; under no circumstances may it be used to extend or modify existing enrolments.
In exceptional circumstances, and only for clearly justified reasons, certain students may receive authorisation to enrol outside the approved timetable for each academic year.
Once the enrolment period has closed, the Master's and PhD Office will notify the Postgraduate Committee of the number of students enrolled. The Postgraduate Committee may stipulate a minimum number of students required in order to proceed with the period of enrolment confirmation and the teaching of a particular Master's degree course.
Master's programmes in which fewer than 10 students have enrolled in the last two years may be excluded from the range of courses offered by the University of the Basque Country. In inter-university Master's programmes, this figure refers to the number of students enrolled in the programme throughout the network.
Under no circumstances may students commence study before the enrolment period has ended.
Article 8.- Cost and method of payment
- Students will pay the University the fees set for each academic year by the Department for Education, Universities and Research of the Basque Government.
- In order to benefit from reductions in or exemptions from public prices, students must meet the established requirements within the enrolment period.
- If a student decides to pay the fee in instalments, payments must be made by the dates set by the Basque Government in the Price Schedule.
- Payment in instalments is not permitted in the case of special extensions of the enrolment deadline or in that of unsuccessful scholarship applications.
- Students who have not paid the enrolment fee because they have applied for a scholarship will be subject to the provisions of the Decree issued by the Basque Government which regulates the prices for public higher education services at the University of the Basque Country.
- Student insurance, university ID cards and administrative fees must be paid for in full at the time of enrolment.
- Credits will be recognised in accordance with the provisions of Chapter II of these Regulations. Payment must be made for the corresponding cost of these credits in accordance with the guidelines established by the Department for Education, Universities and Research of the Basque Government for each academic year.
- Enrolments will be accepted on a provisional basis. Four months after the date of submission, the enrolment shall be considered accepted unless the Master's and PhD Office has resolved to the contrary and notified the applicant of said resolution.
- Students who have failed to pay their enrolment fees will be considered debtors to the University and will receive official notification of their status as such. Students with outstanding debts to the University of the Basque Country will not be allowed access to University services. In particular, they will not be allowed to undertake new studies or be issued degrees, certificates or explanatory notes regarding their academic transcripts, nor will they be allowed to enrol in new courses. These rights will be reinstated upon payment of the fees owed to the University.
Article 9.- Types of enrolment and exemptions from public prices
The fee to be paid by each student shall depend on the conditions met by said student, in accordance with the Public Price Schedule set by the Department for Education, Universities and Research of the Basque Government for each academic year.
Students of the University of the Basque Country who received a 'highest honours' distinction (matrícula de honor) in the last year of their Bachelor's degree studies and enrol in an official Master's programme at the University the following academic year will be awarded a reduction in their enrolment fees equivalent to the cost of the number of credits earned in the subject or subjects in which the distinction was achieved. The same reduction will be awarded to students pursuing an official Master's degree during more than one academic year.
Article 10.- Cancellation of enrolment
- Enrolment applications will be accepted at the time of payment; if four months have passed since the submission of an enrolment application without resolution and notification to the contrary by the Master's and PhD Office, the enrolment is considered accepted and is final for all intents and purposes.
- In accordance with the provisions of Law 13/1998 of 29 May on Fees and Charges for Public Services in the Autonomous Region of the Basque Country, a request for the cancellation of enrolment made by a student within the deadlines and in the manner established by law will under no circumstances result in a refund of the public prices paid, except in the cases described in Article 11.
- Grounds must be given for the rejection of an application for enrolment; only under these circumstances will public prices paid by the interested party be refunded. Interested parties may lodge appeals against the rejection of an enrolment application before the Rector of the University of the Basque Country or before an authority appointed by the Rector.
Enrolment may be cancelled in the following cases:
- If one or more of the requirements stipulated for enrolment confirmation have not been met, subject to a request being made to rectify the situation within 10 days and to the other procedures indicated in Article 71.1 of Law 30/1992 of 26 November.
- Enrolment can also be cancelled at the request of the interested party; this request must be made before 31 December of each year. Fees paid by the student will only be refunded in the cases described in Article 11 of these Regulations.
New students who cancel their enrolment must apply for re-enrolment if they wish to recommence their studies at a later date.
Only students who met the requirements stipulated in calls for applications for scholarships at the time of enrolment and who have submitted the scholarship application will be eligible to enrol as recipients of a scholarship. They must submit the corresponding proof along with the rest of the documentation required for enrolment. Otherwise, and without prejudice to the students' ability to apply for a scholarship, they must pay the cost of the subjects in which they are enrolled.
Nevertheless, students who have enrolled as recipients of a scholarship as a result of having met the established academic requirements who are denied a scholarship and request the cancellation of their enrolment following the notification of this refusal shall not be considered to have a debt to the university.
Article 11.- Refund of fees and public prices
Public prices paid will be refunded in the following exceptional cases:
- Official cancellation of enrolment due to an irremediable failure to meet a requirement.
- When, by no fault of the student, the amount paid exceeds the prices in force due to a miscalculation or fee collection error.
- When the amount paid exceeds the amount owed because a student is in receipt of a scholarship or grant, is exempt from payment or has been granted a subsidy, provided that the appropriate application and documentation was submitted in accordance with the timeframe and procedure stipulated in the Public Price Schedule set for each academic year.
- When the school grants accreditation or credit recognition for subjects that a student has previously paid for.
- When a student requests the cancellation of their enrolment and a refund for the corresponding fees before the official start of the academic year; in this case monies received in payment of enrolled and recognised credits will be refunded.
- When, at any point during the term, unexpected extenuating circumstances prevent a student from completing his or her studies for the term. Examples of such circumstances include a prolonged physical or mental illness, the death of the student or an immediate family member, a new job that conflicts with a class schedule or another similar unexpected situation. A refund request must be submitted to the University registry along with documents justifying the situation. In this case, only subjects that have not yet been assessed will be nullified.
Article 12.- Student insurance
- Student insurance is compulsory for all students enrolled in any official postgraduate study at the University of the Basque Country. Students must be younger than 28 years of age to qualify for student insurance.
- International students from countries with which there is a tacit or express reciprocal agreement are also covered by student insurance.
Article 13.- Optional insurance
The University has optional insurance for those who need it. Students will purchase an insurance policy directly from the corresponding insurer.