Chapter III. Teaching staff and grading

Management Regulations for Official Masters

Teaching staff and grading

Article 19.- Assessment and grading system

1.- The level of learning achieved by students in each subject in a course of study will be expressed as a numerical grade on a scale from 0 to 10 to one decimal place. The following descriptions may be added to the corresponding grade:

  • a) 0.0 to 4.9 Fail (F)
  • b) 5.0 to 6.9 Pass (P)
  • c) 7.0 to 8.9 Distinction (D)
  • d) 9.0 to 10 High Distinction (HD)

In addition, 'Highest Honours' distinctions (matrícula de honor) may be awarded for each subject; one out of every twenty students or fraction thereof may be awarded this distinction. Highest honours will be granted on the basis of the total number of students enrolled in each subject, regardless of how many classes there are.

Assessment for each subject shall be carried out in accordance with the criteria stipulated in the Report for each Master's programme, which also serve as the approved criteria for the verification of the Master's degree.

The Academic Committee of the Master's programme may choose to select the best student in the programme for each academic year and transmit this information to the Master's and PhD Office.

2.- Grades recorded in the notes to subjects must be signed by the professor responsible for the same and the coordinator of the Master's programme providing academic guidance for the programme. Notes must not contain any amendments, deletions or corrections; if such marks are present they must be approved and signed expressly by the persons indicated above.

3.- Grades will be published through the IT application GAUR and at the location designated for each official Master's programme; this will serve as the date of publication for the purpose of calculating the deadlines indicated in Article 20 of these Regulations.

4.- Assessment calls and Waivers:

The following conditions will apply in the case of Master's degrees that qualify students to practise regulated professions:

  • Students are permitted a maximum of six assessment attempts for each subject. (two per academic year)
  • Those subjects classed as Not Sat shall be taken in account when calculated the number of attempts made.
  • Students may waive an opportunity to sit an assessment; in this case the assessment will not be counted towards the number of attempts.
  • The Academic Committee of the Master's programme must establish the procedure by which students may waive an opportunity to take an assessment.
  • A student's fifth and sixth assessment attempts, as well as any further opportunity granted, will be evaluated by a board of examiners set up by the Board of Trustees.
  • As far as possible, at all schools, and for each subject in which there are students making a fifth or sixth attempt at taking an assessment or who have been granted special permission to make a further attempt, the above-mentioned board of examiners shall consist of teaching staff who did not serve as examiners for the students' previous attempts; a list of the names of the examiners on this board shall be made public during the first term of the academic year.
  • Students who have exhausted the six attempts to which they are entitled for a subject may submit a written request for one further opportunity to the Rector of the University of the Basque Country. The Rector of the University will be responsible for deciding whether or not to grant this request, taking the student's academic transcript and other circumstances into account.
  • Students who have unsuccessfully exhausted all opportunities to pass a subject will not be permitted to continue with the course of study they have undertaken at this University.

The following conditions will apply in the case of all other Master's degrees:

  • Four assessment calls will be issued per subject (two examinations per academic year).
  • Those subjects classed as Not Sat shall be taken in account when calculated the number of attempts made.
  • Students may reject an assessment call. If they do so, said examination will not count towards their degree.
  • The Master's Degree Academic Commission must indicate the way in which students may reject assessment calls.
  • Third, fourth and any exceptional calls shall be assessed by an examination panel in accordance with the rules established to this effect.
  • On all Master's degrees, and for every subject in which students are sitting third, fourth or exceptional examinations, the panel specified in the previous point shall be established and care shall be taken to ensure that, as far as possible, the appointed lecturers are different from those responsible for correcting the previous examinations. The nominal composition of the panel shall be announced during the first term of the academic year.
  • Once a student has sat all the permitted examinations for a specific subject, he or she may request that a single exceptional examination be called. Said request must be made in writing and addressed to the Vice-Chancellor of the University of the Basque Country. The decision regarding whether or not to call an exceptional examination shall be taken by the Vice-Chancellor of the University of the Basque Country, who must, to this end, assess the academic file and other circumstances relative to the student in question

These conditions will not apply to students who find themselves in any of the following situations:

  • A period of proven illness lasting more than one term.
  • Other situations owing to circumstances beyond the control of the student.

Students of all Master's degrees, regardless of their teaching model (classroom-based, semi classroom-based or distance learning)  have a time limit for finishing their studies of two academic years over and above the academic years deemed necessary for earning the degree, which will vary depending on the dedication model selected (part-time or full time). 60 credits or any fraction of 60 credits is considered equivalent to 1 academic year.

5.- In the first year, students must complete at least 15 per cent of the credits in which they are enrolled. If a student does not meet this requirement, or has exhausted his or her opportunities to pass a subject without success, he or she will not be able to continue with their studies for another two years.

Once the notes have been prepared, they will be sent to the Secretary's Office of the school running the Master's programme no more than one month after the date of completion.

Article 20.- Reviewing grades

The grade review process will begin with the submission of the relevant claim to the professor who taught the subject or academic activity. If necessary, subsequent action will be taken by the Academic Committee of the Master's programme.

The claim will be processed and the student notified of its outcome no later than one month after the day following the submission of the claim.

The student may lodge an appeal against the decision made by the Academic Committee of the Master's programme before the Rector of the University of the Basque Country within one month of notification of said decision; to resolve the appeal, the Rector will request a report from the Postgraduate Committee of the University of the Basque Country.

The decision handed down following this appeal will be final, and constitutes an end of administrative avenues for appeal.