TMASS

Generative AI tools can be helpful in the administrative and service tasks of the UPV/EHU, easing daily workloads and improving workflow efficiency. They can support document preparation, information organization, or the generation of content requested by users. However, their use must always ensure data protection, privacy, and adherence to ethical and legal standards. The following provides general guidance on appropriate uses and common practices that should be avoided.

✅ Recommended uses

• Generative AI can be useful in the following situations:
• Document preparation: generating initial drafts or suggesting structures.
• Information summarization: simplifying existing documentation (while ensuring the protection of sensitive data).
• Translations: obtaining helpful translations of non-confidential texts.
• Streamlining repetitive tasks: creating templates, tables, lists, and similar resources.
• Improving communication with users: providing quick and coherent responses through virtual assistants.
• Generating supporting code for small applications or IT tasks.
• Data analysis: organizing information and producing insights that support decision-making.

❌ Practices to avoid

• Enter personal, academic, or confidential data into these tools.
• Fully automate processes without human oversight.
• Use AI in ways that could compromise security, privacy, or data protection.
• Use AI-generated outputs in official documents or institutional communications without prior verification.