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Chapter I. Access, admission and enrolment

Management Regulations for University Master’s Degrees

Section I. Access, pre-enrolment and admission

Chapter 1 governs access and admission to university Master’s degree courses run by the University of the Basque Country - UPV/EHU, as well as the enrolment process. Any aspects requiring further development will be covered by the rules established by the Postgraduate Commission. All information will be published in a timely manner on the university website.

Article 1. - Access requirements for Master’s degrees.

To be eligible for access to an official university Master’s degree, candidates must comply with at least one of the following criteria:

a) be in possession of an official Spanish university Undergraduate degree (Grado) or another Spanish university Master’s degree.

b) be in possession of an official Spanish university degree obtained in accordance with syllabuses pre-dating the current system of university teaching implemented under the principles established by the European Higher Education Area (EHEA): Undergraduate (Licenciado), Architecture, Engineering, Diploma, Technical Architecture or Technical Engineering degree.

c) be in possession of a foreign higher education qualification that is officially recognised as the equivalent of an official Spanish university degree or has been declared equivalent to the academic level acquired in a university Undergraduate or Master’s degree by the Ministry of Education and Vocational Training.

d) be in possession of an Undergraduate or Master’s degree issued by a university or higher education institute in a country in the EHEA, which permits access to Master’s studies in said country.

e) be in possession of a foreign higher education qualification obtained in an education system outside the EHEA that is equivalent to an Undergraduate degree; said qualification does not need to have been officially recognised as equivalent providing the University has checked that it reflects a level of training equivalent to the corresponding official Spanish university qualification and that in the country in which it was issued, it provides access to postgraduate studies. Under no circumstances does access by this pathway imply the accreditation of the qualification held by the interested party, or its recognition for any purpose other than access to the Master’s degree.

Candidates wishing to be admitted by this pathway should submit the corresponding application, following the procedure established to this effect on the UPV/EHU website, prior to the pre-enrolment period established for university Master’s degrees. The qualification must be legalised and be submitted along with the other documents required, accompanied by the corresponding official translation into one of the official languages of the Autonomous Community of the Basque Country. No translation is required if the documents are in English. Acceptance of candidates applying through this pathway is subject to approval by the Postgraduate Commission.

f) under exceptional circumstances, Undergraduate students who have yet to pass their graduation project and who have yet to earn up to 9 ECTS credits in order to obtain their Undergraduate degree may request admission onto one of the university Master’s degrees at the UPV/EHU for which the Postgraduate Commission has established this possibility. However, in accordance with that stipulated in Article 18 of Royal Decree 822/2021, of 28 September, priority shall always be given to candidates actually in possession of an official university Undergraduate degree. Under no circumstances may any candidate admitted through the pathway outlined in this section obtain a Master’s qualification without having first earned the Undergraduate degree with which they accessed the course.

Article 2.- Admission requirements.

1. In addition to complying with the access requirements outlined in Article 1, candidates who wish to be admitted and to formalise their enrolment on a university Master’s degree at the UPV/EHU must also comply with the specific requirements established by the corresponding Master’s course, which are published on each Master’s degree website.

Depending on the candidate’s accredited qualifications, they may be required to complete complementary training in some disciplines. Under no circumstance may the credit burden exceed the equivalent of 20% of the total credit requirement for the degree course. Complementary training credits shall be awarded the same value as all other credits in the syllabus of the university Master’s degree.

2. Students admitted onto a university Master’s degree in accordance with the procedure established in these regulations must confirm their place reservation in accordance with the established conditions and within the established deadlines.

3. No Master’s degree may leave previously offered places unfilled if applicants exist who meet the established requirements. To fill these places, applications must have been formalised within the established deadlines, and admission and enrolment must be carried out within the first week of classes for the corresponding course.

4. At least 5% of the places offered shall be reserved for students with a recognised degree of disability equal to or higher than 33%, as well as for students with permanent educational support needs associated with personal disability circumstances, which in previous studies have required certain resources and support to ensure full educational inclusion. Students must provide proof of their circumstances by presenting a certificate issued by the administration or competent body. If the places reserved are not filled, they will be made available to other candidates.

Article 3.- Pre-enrolment and documents to be submitted.

1. Admission applications must be submitted online through the application available for that purpose.

Information about deadlines, procedures and the documents required for pre-enrolment will be made available every academic year on both the UPV/EHU website and at the Secretariats established for this purpose at the corresponding Faculties. The documents submitted during pre-enrolment will be the ones taken into consideration during the Master’s admission process.

2. On their pre-enrolment form, candidates may specify as many course options as permitted per academic year. After the end of the pre-enrolment period, no changes or additions to the application will be permitted, and the order of priority established in it shall be respected at all times.

Article 4. - Pre-selected and excluded Master's degree applicants.

After the end of the pre-enrolment period, and in accordance with the Regulations on the Procedure for Designing and Approving University Master’s Degrees, the Academic Commission of each Master’s course will analyse the pre-enrolment requests received in order to determine whether or not the applicants meet the general access requirements and the specific requisites established for the degree.

The applications of those who meet the general requirements for accessing a Master’s degree course, as well as the specific requirements for the course in question, and the applications of those who are in a position to meet them during the academic year prior to the start of the course, will be pre-selected for the admissions process. All applications will be assessed on the basis of the documents provided by the applicant within the pre-enrolment period, and in accordance with the merit-based evaluation criteria established for the corresponding Master's course. This evaluation will be used to select which applicants are offered a place on the course.

Given that applicants’ academic situation influences their order of priority in the admissions process, said situation should be updated and notice should be given of any circumstance that may modify it (passing more subjects or the graduation project, earning an Undergraduate degree, or any other circumstance that may affect the general or specific access or admission requirements).

The applications of those who fail to meet the general requirements for accessing a Master’s degree course or the specific requirements for the course in question, and who are not in a position to meet them during the academic year prior to the start of the course, will be excluded from the process. If excluded, applicants may lodge an appeal with the Master’s Academic Commission within 4 working days of notification.

Article 5.- Admission process.

1. There are three admission phases. During each admission phase, the Pro Vice-Chancellor responsible for postgraduate studies will sort the pre-selected applicants in accordance with their stated preferences and prioritising at all times the admission of those who are already in possession of the official qualification that provides access to the university Master’s degree in question, as well as those who have only to complete and pass their graduate project in order to earn their Undergraduate degree within the academic year prior to the one in which the Master’s degree is due to begin.

Respecting these priorities, pre-selected applications will be ordered in accordance with the evaluations carried out by the Master’s Academic Commissions, applying the established assessment criteria.

2. After the applications have been arranged into order, the candidates offered a place in each phase may reserve their place on the course, paying the amount established as an advance on the enrolment fees. The amount paid to reserve a place will be subtracted later on from the total fees due; failure to pay the stated amount will result in the candidate in question losing their place on the course. In the event of the candidate not formalising their enrolment, the sum paid to reserve their place will not be refunded, except when failure to enrol is due to the candidate not fulfilling the access and/or admission requirements. The procedure for formalising payment, as well as the exact sum due, will be established by the Postgraduate Commission.

Candidates eligible for the exemptions outlined in the current Order of Prices do not need to pay this reservation fee (or need only pay the percentage corresponding to their condition).

Candidates must have reserved their place in order to proceed with enrolment.

Those who have reserved a place, who comply with the conditions required to earn their Undergraduate degree and are in a position to defend their graduation project in the academic year prior to the start of the Master's degree, may formalise their enrolment within the established deadline and following the method established for each academic year, which shall be published on the UPV/EHU website.

3. Once all three phases or rounds of offers have been completed, if any free places are left on any Master’s degrees, interested candidates may submit an application directly to the Secretariat of the Faculty running the course. These applications will be assessed on the basis of the same criteria as those used in previous rounds of offers, as outlined above.

Section II. Enrolment and public prices

Students admitted onto a university Master’s degree must enrol in all subjects they wish to take over the coming academic year within the deadline established in the calendar approved by the Postgraduate Commission. The number of credits for which students may enrol will be the number established by each university Master’s degree in its corresponding report.

Article 6.- Enrolment procedur.

The enrolment process shall be carried out in accordance with the procedure established by the Pro Vice-Chancellor responsible for postgraduate studies. During this process, information regarding the documents to be submitted by each student will be published every academic year on the UPV/EHU website and at the Secretariats established for this purpose in each corresponding Faculty.

The Postgraduate Commission will approve a double list each academic year. One list will feature those Master’s degrees that accept or may accept the conditional enrolments referred to in Article 18 of Royal Decree 822/2021, of 28 September. The other list will feature those Master’s degrees that do not accept conditional enrolments.

Students aged 28 years and under will automatically be charged for School Insurance. Students over the age of 28 must take out their own insurance policy. The university has a voluntary insurance policy to which any interested party can adhere. This should be done directly with the corresponding insurance company.

Any requests for enrolment modifications must be submitted along with an explanation of the reason prompting the change, and must be authorised by the tutor or person responsible for the university Master’s degree in question. In the event of their modification request being rejected, students may lodge an appeal with the Academic Commission of the Master’s course in question, and, if this fails, with the Dean or the person in charge of the Faculty running the Master’s degree. Modifications may be requested up until 31 December of each academic year, providing the subjects affected have not yet begun.

Article 7.- Enrolment deadlines.

The calendar with the dates and deadlines for pre-enrolment and enrolment will be proposed each academic year by the Pro Vice-Chancellor responsible for postgraduate studies, and will be approved by the Postgraduate Commission.

Those Master’s degrees which, over the past two years, have had fewer than 10 students enrolled on them may be excluded from the UPV/EHU offer. In relation to inter-university Master’s degree, this figure refers to students throughout the entire network.

Article 8. - Price and method of payment.

1.- Students must pay the University those sums established each academic year by the Basque Government Department responsible for universities. Enrolment is not considered effective until the established sum has been paid; this in no way affects that outlined in the following sections regarding reductions, exemptions or within-deadline payments.

2.- To benefit from reductions in or exemptions from public prices, applicants must provide proof of meeting the requirements within the enrolment deadline.

3.- If applicants decide to pay their enrolment fee in instalments, they must respect the deadlines established by the Basque Government in the Order of Prices.

4.- Payments for exceptional enrolment extensions or rejected grants may not be made in instalments.

5.- Those who have not paid their enrolment fee due to having applied for a grant are subject to that stipulated in the Basque Government Order that governs the prices for the public higher education services provided by the University of the Basque Country - UPV/EHU.

6.- School insurance, student cards and other administrative fees must be paid in a single instalment (upon enrolling).

7.- Credits shall be recognised in accordance with that established in Chapter II of these regulations. In all cases, recognition shall be dependent on the fees corresponding to said credits being paid, in accordance with that established each academic year by the Basque Government Department of Education, Universities and Research.

8.- Students who have not paid their enrolment fees shall be considered to be in debt to the University; said debt shall be established by means of a resolution and notification. No one with any debts outstanding to the UPV/EHU may use the services provided by said institution, and in particular shall not be permitted to engage in any new studies or enrol on any new courses, and neither shall any degree or other certificates or informative notes regarding the student's academic transcript be issued. Students shall recover all their rights the moment they pay the outstanding sum owed to the UPV/EHU.

9.- Only those who, at the time of enrolment, meet all the requirements established in the call for grants and have submitted their grant application may enrol as grant students. Said students must present the grant application submission slip alongside the other documents required for enrolment. Failure to do so will result in the student being required to pay the prices corresponding to the subjects on which they are enrolled, although this does not preclude them from applying for a grant.

However, students enrolled as grant students for having met the academic requirements but who are eventually not awarded the grant and request cancellation of the enrolment once they receive notification of said rejection, are not considered to be in debt to the university.

Article 9.- Types of Enrolment and Exemptions to Public Prices.

The sum due from each student will depend on their specific conditions and circumstances, as established in the Order of Public Prices issued each academic year by the Basque Government Department responsible for universities.

UPV/EHU students in the final year of their Undergraduate degree who have been awarded the ‘with Honours’ epithet and enrol in an official Master’s degree at that same university for the following academic year will benefit from reduced enrolment fees. This reduction will be equivalent to the cost of the number of credits for which they were awarded the ‘with Honours’ epithet in the last year of their Undergraduate degree. The same reduction will be applied to students on a university Master’s degree lasting for more than one academic year.

Article 10.- Cancelling enrolment.

1.- Students will be deemed to have enrolled from the moment they pay their enrolment fees. Nevertheless, if, prior to the end of the course, it is noted that a student has enrolled on a course but does not meet the access and admission requirements, said enrolment shall be cancelled by means of a Resolution issued by the Pro Vice-Chancellor responsible for postgraduate studies, at the instance of the Faculty running the Master’s course on which they were enrolled, and any public fees paid shall be reimbursed.

2.- In accordance with that stipulated in Act 13/1998, of 29 May, on Fees and Public Prices in the Autonomous Community of the Basque Country, requests by students for cancelling enrolments submitted within the established deadline and in accordance with the legally established procedure shall, under no circumstances except those outlined in article 11, lead to the reimbursement of any public fees paid.

3.- Any rejection of an enrolment by the university must be duly justified, and shall result in the reimbursement of any public prices paid by the interested party. An appeal may be lodged with the Vice Chancellor of the UPV/EHU or with the competent body to which they delegate said authority, against the Faculty’s decision to reject an enrolment request.

Enrolment cancellations are categorised as follows:

The applicant fails to comply with one or more of the requirements for formalisation, even after a 10-day need-to-comply notice has been issued, and the other procedures established in article 68 of Act 39/2015, of 1 October, on the Common Administrative Procedure for Public Administrations, have been followed.

Enrolments may also be cancelled at the request of the interested party, providing said request is made prior to 31 December each year; in such cases, the sums paid by the student shall only be reimbursed in the circumstances outlined in article 11 of these Regulations.

New students who cancel their enrolment must register once again if they later wish to resume their studies.

Article 11. Reimbursement of fees and public prices.

Public prices paid may be reimbursed under the exceptional circumstances outlined below:

1.- Automatic cancellation of the enrolment due to an unresolvable issue.

2.- When the sum paid is higher than current prices due to a calculation error or improper payment resulting from a cause not attributable to the student.

3.- When sums have been paid by people who are exempt due to the awarding of a grant or scholarship, or because they are eligible for an exemption or subsidy, providing the application was made and accredited in time and in the proper manner, in accordance with that established in the Order of Public Prices for each academic year.

4.- When a decision is issued regarding the official recognition of certain subjects and the student has already passed them.

5.- When a request for enrolment cancellation and fee reimbursement is submitted before the official commencement of the academic year; in such cases, the public prices paid for enrolled, recognised or validated credits shall be reimbursed.

6.- When, at any time during the year, a student is prevented from continuing their studies during the rest of the year by exceptional, unexpected and duly justified circumstances such as a prolonged physical or psychiatric illness, the death of the student themselves or a first degree relative, the starting of a job whose working hours are incompatible with the continuation of the Master’s course or any other similar unexpected event. If such circumstances should arise, students should submit their request for reimbursement to the university register, along with the documents justifying the exceptional situation. In such cases, subjects that have yet to be assessed shall be cancelled.

Article 12.- School Insurance.

1.- Payment for School Insurance is obligatory for all students enrolling on any official postgraduate course at the UPV/EHU. The age limit for eligibility for this insurance is 28 years.

2.- Foreign students from countries with which there is a tacit or express reciprocity agreement are also covered by the UPV/EHU’s School Insurance policy.

Article 13.- Accident and medical insurance.

The UPV/EHU has an accident and medical assistance policy called EHU Ikasle Asegurua, which covers all students enrolled on UPV/EHU Master’s degree courses in Spain.