Exchange students: Cheklist

Academic & administrative

• ☐ Nomination by home university
• ☐ Check course catalogue and prerequisites
• ☐ Complete EHU application
• ☐ Prepare and sign Learning Agreement (Before mobility)
• ☐ In case of disability / educational needs, inform your home university and EHU

Legal & documentation

• ☐ Valid passport / ID
• ☐ Apply for visa / student residence permit (if required)
• ☐ Purchase or obtain health, travel and civil liability insurance (EHIC and EHU IBILI)

Practical arrangements

• ☐ Inform about accommodation options
• ☐ Apply for permanent accommodation
• ☐ If you plan to look for accommodation on spot, book temporary accommodation
• ☐ Book travel (arrival within official dates)

Financial preparation

• ☐ Plan finances and funding (Erasmus+ grant or others)
• ☐ Prepare budget
• ☐ Check banking options abroad (if needed)

Integration and others

• ☐ Attend pre-departure session (home university)
• ☐ Register for EHU Welcome event
• ☐ Request a buddy (local student)
• ☐ Prepare language skills (if needed)
• ☐ Register for EHU Spanish/Basque Language courses (if needed)
• ☐ Follow us on @EHU.international
• ☐ Look for information at the IWC webpage

University registration & adaptation

• ☐ Attend Welcome events (IWC and Faculties)
• ☐ Visit the IWC for general orientation
• ☐ Active your wifi with Eduroam or get a temporary wifi (ask the IWC). Not necessary once you get your LDAP.
• ☐ Meet your Faculty mobility coordinator
• ☐ Get certificate of arrival signed by coordinator (if needed)
• ☐ Complete university enrolment and get your LDAP.
• ☐ Activate EHU student account and email (with LDAP)
• ☐ Obtain student card at your faculty
• ☐ In case of specific needs, confirm adaptations with “EHU Service” or IWC

Accommodation

• ☐ Move into accommodation
• ☐ Sign housing contract
• ☐ Report any issues

Administrative formalities

• ☐ Register at Town Hall / migration authorities (if required[NA1] )
• ☐  If you are going to work or if need appointments at official authorities, get your Digital Signature (FNMT)
• ☐  If you are going to work or do an internship, get your Social Security Number
• ☐ Open bank account (if needed)
• ☐ Get SIM card / internet access (if needed)
• ☐ Get transport discount card
• ☐ Get public bike service option
• ☐ Clarify procedure in case of health issues

Integration

• ☐ Meet buddy (local student)
• ☐ Join ESN / student organizations
• ☐ Attend social activities organized by the IWC and others
• ☐ Register for sport and cultural activities
• ☐ Exchange languages via TANDEM

Academic management

• ☐ Finalize course registration
• ☐ Submit Learning Agreement (During mobility changes)
• ☐ Attend classes and exams
• ☐ Monitor academic progress

Administrative responsibilities

• ☐ Maintain valid residence status
• ☐ Keep insurance active
• ☐ Update contact details

Student life & wellbeing

• ☐ Participate in cultural/social activities
• ☐ Access student support services
• ☐ Access mental health support access (if needed)
• ☐ Maintain work–life balance

Mobility monitoring

• ☐ Keep copies of all documents
• ☐ Track required credits (ECTS)
• ☐ Stay in contact with home university

Academic closure

• ☐ Ensure all exams / assignments completed
• ☐ Obtain Transcript of Records
• ☐ Complete Learning Agreement (After mobility)
• ☐ Request Certificate of Attendance (if needed)
• ☐ Attend the Farewell event

Practical closure

• ☐ Terminate housing contract.
• ☐ Clean accommodation
• ☐ Return keys
• ☐ Get the deposit back

Administrative closure

• ☐ Close bank account (if opened)
• ☐ Cancel local contracts (phone, transport, etc.)
• ☐ Deregister from local authorities (Town Hall) y migration authorities (if required)

Return obligations

• ☐ Submit Erasmus+ report (EU Survey), if needed
• ☐ Provide documents to home university
• ☐ Complete credit recognition process
• ☐ Keep being part of the EHU community